Privacy & cookies policy

This privacy statement describes how InSearch Recruitment B.V. (hereinafter: “InSearch”) will handle your personal data. InSearch processes personal data. InSearch takes prudent handling of personal data very seriously. As such personal data is carefully processed and secured by us. We are compliant with the requirements set by the Personal Data Act (and the AVG after 25 May 2018) InSearch is responsible for the data processing. This privacy statement outlines what data we collect and for what purpose.

1. Website visitor data that we process

In general you can visit our website without providing us with personal information. However, like many other websites, we collect anonymous data about the use of this website. By analysing the collected data, the website can be improved and InSearch can further optimise its services. The data collected is not used for any other purpose or made available to third parties. It concerns the following data: your IP address, the address of your internet provider, the browser you use (such as Internet Explorer or Firefox), the time and duration of your visit and which pages you have visited.
InSearch.nl uses temporary session cookies. These cookies are only used for the load balancer and are removed once the website has been viewed. Cookies contain a unique number only and no personal data. InSearch does not use IP addresses and cookies to personally identify you. Cookies cannot be used to identify you on third party websites. If you object to the use of cookies, you can set this in your browser.

Our website may contain references and/or hyperlinks to one or more other websites. This privacy statement does not apply to these websites and we advise you to read the relevant privacy policies so that you are aware of how they deal with your privacy.

By using different forms on the InSearch website certain details will be kept by InSearch. This may be personal data, such as your name and email address. We only store and use personal data that has been supplied by you directly or data which clearly states that it has been provided to us to process. We can only do this if unambiguous consent has been provided by the person in question. That is why we request consent for each form. If you fill in a form, or send us an email or letter, the data you send us will be kept for as long as it takes to deal with the nature of the form or the content of your email or letter for a maximum of 3 years. The data will only be processed within the EU.

2. What personal data do we collect from you?

We process the personal data necessary for our services, some of which is required in order to use our services. Additional information may be needed in order to better tailor the service to your requirements and qualities or to meet more specific client questions or requirements. You are responsible for the accuracy and relevance of the information you provide.
More specifically this includes the following (documents containing) personal details:

From Candidates:
name and address, email address and other contact details;
birth data, age, gender;
curriculum vitae (CV), information about education, training and work experience;
other information that may be important in the assessment of the suitability of the candidate, such as references and certificates.

From clients:
name and address, email address and other contact details;
job role;
invoicing details.

From (ex-) employees:
name and address, email address and other contact details;
birth data, age, gender;
curriculum vitae (CV), information about education, training and work experience;
nationality, social security number, proof of ID, work permit;
other data related to staff, salary and absenteeism registration.

3. Specific personal data

Specific personal data is sensitive data. Such as data about health, criminal records, ethnic data or information about race or a social security number. InSearch does not process this data.
We only process specific personal data if we have to do so on the basis of the law, with your consent or if you ask us to do so. Ask us to to record specific personal data about you or will you make this information public yourself? Then we only process this data if this is necessary for our services.

4. Why do we collect your personal data?

We use your data for different purposes. Purposes of which are listed below. We use data received from you, but also data collected by ourselves.

If you show an interest in us, wish to apply to or be an InSearch customer, we will need personal details from you. For example, we must be able to assess whether we can accept you as a candidate or client and if we are best positioned to help you;
As a service provider we think it's important and necessary that we have a good overview of our contacts. We process personal data to achieve this overview. We use information to establish a relationship with you and to maintain contact with you;
To be able to assess your suitability and availability as a candidate in relation to mediation for permanent or temporary work or an assignment;
To provide you as a candidate with offers and/or information about the services and other activities and to be able to better align them to your requirements and qualities;
To approach you with commercial offers, newsletters and promotional campaigns that may be of interest to you, assuming you have registered for this (opt-in);
To promote your personal development and employability, including training, education and testing;
To enter into and maintain an employee or personnel/mediator relationship with you and to carry out the relevant administration for this purpose;
To capture an assignment in an agreement with you as the client and to maintain and comply with the agreement;
If we have entered into an employee or personnel/mediator relationship with you, for compliance with laws and regulations, including but not limited to identification, labour law, tax and social security legislation, fraud prevention and national and international sanctions legislation;
For the development and improvement of our services;
For our business operations;
We do not collect more personal data than necessary in the context of the aforementioned purposes. If we do not keep the data for those purposes, we can still keep it for archival purposes. This means that they are only used in legal proceedings or for historical, statistical or scientific purposes.

5. Provision to third parties

Your data will be processed by InSearch. InSearch can pass on your personal data to its clients, suppliers (e.g. assessment organisations), government agencies and other business relations. And in all other cases where we are be obliged to do so, for example by a court order.
The provision of your personal data is done with your consent and on the basis of a legitimate interest, legal obligation and/or to execute the agreement in accordance with the objectives as stated under "Why do we collect your personal data?"
Your personal data can be passed outside of the Netherlands. InSearch has taken the necessary measures to ensure that the personal data transferred is adequately protected.

6. Security

We take security measures to prevent abuse of and unauthorized access to personal data as far as possible. Together with their sub-processors, InSearch ensures appropriate organisational and technical security of its files in which your personal data is stored. In doing so we make sure that this data is only accessible to persons who are authorized to do so by virtue of their duties and that the data is only used for the purposes for which they were obtained.

7. Amendments

InSearch reserves the right to change this Privacy Policy. These changes will be announced on this website. if you continue to use the website after the amendment, the amended Privacy Policy will apply.

8. Questions and updates

If you have questions or suggestions regarding privacy or if you wish to change the personal data provided to us, you can contact us by sending an email to info@insearch.nl.